Proctor approval is at the discretion of the Spanish Basic Language Program (SBLP). Approval for a proctor will be evaluated on a case-by-case basis. Relatives and friends are not considered suitable proctors. The approval process may take up to a few weeks and should be started as soon as possible. When the proctor is approved, you and the proctor will receive a confirmation email from the SBLP.
The table below provides examples of suitable proctors and what must be submitted to verify their identity.
Verification Information
Both Proctor Approval Form and Verification Information are required for proctor approval.
Suitable Proctor | Verification to Submit |
|---|---|
Armed Forces Personnel: Any commissioned or non-commissioned officer of higher rank than the student; an education services officer or testing personnel at a Military Education Center; a base clergy member; a base or unit level commander; a base librarian; or service approved authorized representative. | Submit a letter on official military letterhead from the student’s Unit or Command verifying the proctor’s position and rank and confirming that the proctor holds a higher position. For proctors outside the student’s military chain of command, submit a letter from the proctor’s supervisor verifying their rank and position. Deployed military students can provide a verification letter of the proctor’s position and rank from their deployed Unit or Command. |
Any educational administrator who holds a position similar to a high school superintendent, principal, or a district/intermediate unit administrator. | Submit a letter on official letterhead from the educational institution. Submit the web address for the institution’s staff director where the proctor’s name/position appears. |
A currently employed public librarian or other qualified library staff member.** | Submit a letter written by the proctor’s supervisor or Human Resources Department on official letterhead from the library system in which the proctor is employed. The letter must include verification of the proctor’s employment and job title. Submit the web address for the library where the proctor’s name/position appears. |
An employee of higher rank than the student in the same corporation/agency where the student is employed, with the exception of friends or relatives. | Submit a letter on the organization’s official letterhead from the proctor’s supervisor, Human Resources Department, or hiring manager verifying employment of the proctor and student in the organization and listing proctor’s title and position. The letter must verify that the proctor holds a higher rank in the organization. Submit the web address for the agency/institution where the proctor’s name/position appears. |
Any active, recognized member of the clergy. | Submit a letter on official letterhead verifying the proctor’s position/ordination as well as business e-mail and mailing address. |
A full-time elementary or high school teacher, school librarian, or counselor.* | Submit a letter on official school letterhead from the proctor’s principal, superintendent, or Human Resources Department verifying the proctor’s position. Submit the web address for the school district where the proctor’s name/position appears. |
A full-time member of the teaching faculty or an educational administrator of any regionally accredited institution of higher education. | Submit a letter on official institution letterhead from the institution’s administrator, Human Resources Department, or hiring manager verifying the proctor’s position. Submit the web address for the institution’s staff directory where the proctor’s name/position appears. |
* A currently employed teacher may not request a fellow teacher as a proctor.
** It is recognized that the named proctor at public libraries may delegate the proctoring to other qualified staff. The named proctor will still assume responsibility that all standards are met. The use of a library may result in a fee being charged.
• Exam documents are sent only to approved professional/business e-mail addresses. Any Yahoo, Gmail, Hotmail, or other similar web-based e-mail addresses will be subject to approval.
• Examinations must be taken with an educational or professional setting. Residential settings are not acceptable.